Your day

Billing that’s ready when you are.

PMs confirm what’s ready to bill. You see what’s confirmed, what’s waiting on a PM, and hours that were logged but never billed. Then export invoices QuickBooks can read.

Billing review · OctoberMonth close-out

Total billing

$148K

Ready to bill

$112K

Billed

$36K

Logged, not billed

51 h

Project	Milestone	Client	Amount	Owner	Status
Canyon Ridge	Final plat	Ridgeline Homes	$8,400	Marcus T.	Ready to bill
Route 9 Corridor	Survey & basemap	Juniper Land Co.	$6,140	Marcus T.	Ready to bill
Harbor Peak Lot 4	CA · T&M	Harbor Peak Builders	$3,925	Elena V.	Pending PM
Canyon Ridge	Final plat	Ridgeline Homes	31 h	Marcus T.	Logged, not billed

Export QuickBooks invoicesClose month

Why the speed matters

Profit is on paper until somebody collects it.

Every day between finishing the work and sending the invoice is a day your firm is lending the client money. Not metaphorically — payroll goes out on your schedule and the money comes back on theirs, and your line of credit covers the gap.

10 days

of billing lag

On a firm billing $3.7M a year, that is roughly $100,000 parked in work you have already done. Permanently, because next month replaces it.

15 days

earlier, every month

Billing on the 5th instead of the 20th is not a one-off. You collect half a month sooner, and you keep collecting half a month sooner for as long as the firm exists.

Same revenue

more of it in the bank

Faster billing does not win you a single new job. It converts work you have already earned into cash, which is what pays people, funds the next hire, and keeps you off the line of credit.

This is also the part that decides whether a firm can grow. A firm that bills in three days can take on work a firm that bills in three weeks cannot finance.

Your key results

The numbers that keep the lights on.

The few numbers this seat is measured on, visible every day, not once a year.

3 days
Invoices out
Business days after month end until billing goes out.
$12.8K
Past due 91+
The oldest money, trending down.
96%
Timecards on time
Signed and approved before payroll runs.
6 of 8
Clean exceptions
Payroll rules that ran without findings.
52
DSO
Days from invoice to cash.

Sample data shown.

The money side, then the admin side

Collections first. Payroll second. Both finished before anyone asks.

Collections with a ladder, not a guess.

Every late invoice sits on a ten-step ladder, from a delivery check to a principal call. You see what’s due this week, who promised what, and which calls belong to a PM or partner.

Total AR, past due, 91+ days, cash collected and DSO
Aging by days past due, week over week
A work queue with the step due on every invoice
Promises tracked, and broken ones flagged
Wins this week, because collecting is a team sport

Receivables · week of Oct 12From QuickBooks

Total AR

$214K

Past due

38%

91 days and over

$12.8K

Down $4.1K from last week

Cash collected

$61K

DSO

52 days

Aging by days past due

■ Current · 46%■ 1–30 · 24%■ 31–60 · 15%■ 61–90 · 9%■ 91+ · 6%

Work queue · due this week

Client and project	Invoice	Principal	Days past due	Step due	Flag
Ridgeline Homes · Canyon Ridge	#2026-097	$6,140	42	5 · Call for a promise date	Promise broken
Cedar Fork City · Trail CA	#2026-088	$11,200	33	4 · Past-due notice	Automated step
Harbor Peak Builders · Lot 4	#2026-112	$3,925	18	3 · Friendly reminder	On hold: promised Oct 20

Wins this week

Aged recovery: $4,100 over 90 days collected · Promise kept: Juniper Land Co.

Stratum's billing review: lines ready for QuickBooks export

Payroll right the first time.

See who has signed, who is waiting on their supervisor, and who hasn’t turned in a card. The payroll register gives you one payable figure per person, and the exception report catches problems before payroll does.

Timecard status for every person, with lag, late and uncoded entries
A payroll register with the one figure payroll uses
Overtime by workweek, handled across pay periods
Exception rules: late entries, backfills, unmapped codes and more
CSV exports for payroll and FAR labor distribution

Timecard status · Oct 1–15Payroll runs Friday

Employee	Supervisor	Status	Hours	Direct %	Avg lag	Late	Uncoded
Priya S.	Elena V.	Approved	83.5	84%	0.4 d	0	0
Jordan M.	Elena V.	Approved	91.0	92%	0.2 d	0	0
Marcus T.	Elena V.	Awaiting mgr	80.0	61%	1.1 d	2	0
Rosa L.	Elena V.	No card	64.0	79%	3.5 d	4	1

Payroll timecard register

Employee	Regular	Overtime	PTO	Holiday	Payable this period
Priya S.	76.0	3.5	4.0	0.0	83.5
Jordan M.	88.5	2.5	0.0	0.0	91.0

Exception report

Late entry · 2 findingsBulk backfill · cleanUnmapped code · 1 findingEdit without reason · cleanWeek does not foot · clean

Export payroll CSV

Close the month in an afternoon, not a week.

Billing that’s ready when you are.

Profit is on paper until somebody collects it.

The numbers that keep the lights on.

Collections first. Payroll second. Both finished before anyone asks.

Collections with a ladder, not a guess.

Payroll right the first time.

Your work doesn’t disappear into a report. It moves the firm.

Every pain on this page has a price.

See your own firm this way.