For project managers

Run every project like a business. Know who has every ball.

Name: Stratum
Availability: LimitedAvailability
Author: Stratum

Every project you own, where it stands and whose court it’s in, on one screen. Margin before the invoice goes out, hours that haven’t been billed, and a client update that writes itself.

Your day

Every project you own, at a glance.

Sorted by what needs you. Whose court each one is in, how much budget is gone, hours logged but not billed, and anything nobody is holding.

My projects · Marcus T.5 active · sorted by attention

Contract total

$412K

Billed

$238K

Actionable backlog

$118K

Ready to bill

$9,850

Project	Current milestone	Whose court	Budget used	Logged, not billed	Flags
Canyon Ridge Subdivision Ridgeline Homes	Final plat	Our court	62%	31 h	1 unassigned
Juniper Commons Juniper Land Co.	Preliminary plans	City · day 12	48%	—	Clear
Harbor Peak Lot 4 Harbor Peak Builders	Field survey	Our court	35%	12 h	Clear
Cedar Fork Trail Cedar Fork City	Construction admin	Client’s court	91%	—	NTE 91%
Route 9 Corridor Juniper Land Co.	Survey & basemap	Sub · day 4	88%	8 h	Clear

Your key results

Your projects, scored the way a business is.

The few numbers this seat is measured on, visible every day, not once a year.

41%
Margin before billing
Milestone GPM with COGS, before the invoice goes out.
88%
Deliveries on time
Deliverables back to the client by their target date.
1
Nothing unassigned
Deliverables in our court with no one holding them.
51 h
Logged, not billed
Hours waiting on an invoice, cleared every month.
4 of 4
Change orders sent
Extra scope priced and sent before the work.

Sample data shown.

Your tools

What you’ll use every week.

Milestones, deliverables and subs on one screen.

Each milestone carries its fee type and its deliverables. Every deliverable has a named owner and a court. Subconsultant work sits right alongside, with their contract, their invoices and your markup.

Contract, change orders, billed and remaining, one definition everywhere
Every deliverable owned by a person, with its court and turnaround
Red for unassigned, gold for a stated wait
Subconsultant deliverables, contracts and invoices on the same screen
An out-of-scope redline becomes a priced change order in one click

Canyon Ridge SubdivisionRidgeline Homes

Revised contract

$96,400

$88,000 + $8,400 change orders

Billed to date

$59,770

Project GPM

41%

COGS included

Preliminary plans

Fixed fee · round 2

City review · day 12

Grading & drainage plan set

Owner: Jordan M.

With reviewing entity

Storm drain calcs

Owner: Priya S.

Accepted

Final plat

Fixed fee · redlines back

In our court

Plat redlines, round 2

Owner: Jordan M.

Due Thu

Out-of-scope lot re-stake

Owner: Unassigned — needs a next step

Red flag

Retaining walls

Subconsultant · Basin Structural

Sub

Wall calcs & details

Owner: Basin Structural

With subconsultant · day 4

Sub contract $9,800 · invoiced $4,200Markup billed ✓

A client update with a spine.

Drafted from the real work every week. It leads with what you need from the client, shows what’s in your court and the city’s, closes with outstanding invoices, and carries a personal note in your own words.

“What we need from you,” front and center, with dates
Whose court every item is in
A personal note from the PM
Outstanding invoices at the bottom
PM review before anything is sent, and a record of what went out
Monthly progress report as a PDF

Canyon Ridge — weekly updateSend

FromMarcus Thompson <marcus@yourfirm.example>

ToSarah Lind <sarah@ridgeline.example>

CcElena Vargas

SubjectCanyon Ridge — where things stand, week of Oct 12

Hi Sarah,

Here’s where Canyon Ridge stands this week. Two things from your side will keep us on schedule.

WHAT WE NEED FROM YOU

The geotech report for the grading plan, by Friday, Oct 17, to hold the city submittal date.
A yes or no on the lot 14 re-stake. It’s priced at $1,450 as change order #4, attached.

Where things stand

In our courtFinal plat: round 2 redlines back to you Thursday.
With the cityPreliminary plans: round 2 submitted Sep 30, day 12 of review.
DoneStorm drain calcs: accepted.
Coming nextRetaining wall details: once the geotech is in.

Budget: the final plat is 60% complete and on budget. No surprises coming.

Thanks for turning the lot layout around so quickly last week. That saved us a full round with the city. If it helps, I’m happy to walk the site with you Friday morning.

Thanks,
Marcus

Marcus Thompson, PE
Project Manager · [Your Firm]
(555) 010-0144

Outstanding invoices

Invoice	Date	Amount	Days out
#2026-118	Sep 30	$8,400	12
#2026-097	Aug 31	$6,140	42

Total outstanding: $14,540

Drafted by Stratum from the project record · reviewed by MarcusCopy to OutlookMark as sent

A Stratum project quick view: contract, billed, remaining and actionable, with all six phases

How it rolls up

Your work doesn’t disappear into a report. It moves the firm.

Your projects

Margin, backlog, ready to bill

Your team

Billed vs. goal, GPM

Your division

Quarterly review

The firm

Firm health

Next: what your division lead sees →

Scope you gave away

Every pain on this page has a price.

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